Smart Categories
AI groups emails into clear topics. Find what matters instantly.
AI-Powered Evidence Intelligence
Turn Emails Into Winning Evidence
Organise emails into timelines, evidence, and source-linked reports. See features →
Visual Timeline
See what happened and when. Chronological events, emails, and attachments.
Source-Linked Evidence
Every finding links to the original email. No black boxes. Always verifiable.
Key Participants
See who's involved, their role, and email activity. Know who said what and when.
Unanswered Requests
AI flags questions and requests that went unanswered. Nothing slips through.
One-Click Reports
Generate professional, source-linked reports in seconds. Export to PDF or share.
How it works
From inbox to evidence in 5 steps
AI guides you from raw mailbox data to organized, source-linked evidence. Full workflow →
Your workflow
Each step keeps the source record visible so email clusters, chronology, participants, unanswered requests, and reports can all be checked against the originating mailbox evidence.
1
Connect Your Mailbox
Sign in with Microsoft and select emails. Takes less than 2 minutes.
2
AI Organizes Everything
Emails are automatically grouped into meaningful categories and threads.
3
See the Full Timeline
Visual timeline of events, emails, and attachments. Understand what happened and when.
4
Identify Key People
See who was involved, their role, and email activity. Build a complete narrative.
5
Generate Reports
Create source-linked reports in one click. Export to PDF or share with counsel.
Deep dive
Built for legal professionals who need evidence they can trust.
Every workspace shows what exists, how it connects, and which records support your case. View docs →
Source-linked review
The product path stays deliberate: organize the mailbox into readable evidence clusters, check chronology and participants, then move into report preparation without breaking the connection to the original email record.
Customer Onboarding
Filter
Rebecca AdamsWelcome to Acme - next steps
Daniel LeeRe: Access to onboarding portal
Rebecca AdamsOnboarding checklist
Daniel LeeRe: Dashboard setup completed
Smart Categories
AI groups related emails into readable evidence clusters so you can review, compare, and reorganize your case materials — without losing the connection to source records.
- Instant topic and thread grouping
- Easy to review, reorganize, and customize
- Drill down to the emails that matter most
Visual Evidence Timeline
See your case unfold in chronological order. Events, emails, and attachments are placed on a clear visual timeline — so you can spot patterns, verify facts, and build your narrative with confidence.
- Chronological view of all activities and events
- Filter by date, participants, or category
- Open any item to view full email and metadata
Timeline
Filter
May 1
10:04 AM
10:04 AM
Email sentRebecca Adams → Daniel Lee
Welcome to Acme - next steps
Welcome to Acme - next steps
May 2
10:48 AM
10:48 AM
Email repliedDaniel Lee → Rebecca Adams
Re: Access to onboarding portal
Re: Access to onboarding portal
May 3
2:10 PM
2:10 PM
Attachment sharedRebecca Adams attached onboarding-checklist.pdf
May 4
11:41 AM
11:41 AM
Email repliedDaniel Lee → Rebecca Adams
Re: Onboarding checklist
Re: Onboarding checklist
Participants
Filter
Name
Organization
Role
Emails
RA
Acme Corp
Account Manager
64
Rebecca Adams
DL
Acme Corp
Customer
52
Daniel Lee
SM
Acme Corp
Onboarding Lead
38
Sarah Mitchell
JC
Acme Corp
Support Engineer
27
James Carter
Participants & Source Records
Identify everyone involved and see their activity across the conversation. Every participant view stays linked to the original source record — so you always have the full context and can verify any claim.
- Roles and activity at a glance
- Direct links to original emails and attachments
- Complete source and metadata for verification
Reports & Exports
Turn your findings into professional, source-linked reports in seconds. Export to PDF, Excel, or CSV — with full evidence trail intact. Perfect for client updates, legal counsel, or regulatory submissions.
- Professional reports with timeline and summaries
- Export to PDF, Excel, or CSV
- Include attachments and full email content
MailTrace Report
Customer Onboarding Review
Generated May 6, 2025
Summary
Timeline
Participants
Unanswered Requests
Top-line
Time Range: May 1 - May 7, 2025
Source Emails: 128
Participants: 12
Unanswered Requests: 5
Highlights
Onboarding checklist sent May 3, 2025.
Customer reported portal access on May 2, 2025.
Follow-up on data migration is still outstanding.
Emails by category
Use Cases
Built for the workflows that need evidence they can trust.
From legal professionals building case timelines to housing advisors documenting disrepair — MailTrace adapts to your evidence workflow.
Legal Professionals
Build source-linked case timelines, identify key participants, and generate defensible reports from Microsoft 365 emails.
Learn more →Housing Disputes
Track repair requests, document landlord response gaps, and build tribunal-ready evidence packages from your correspondence.
Learn more →Complaints Handling
Organize complaint emails into clear timelines, track response times, and build compliance reports for regulatory review.
Learn more →Enterprise-grade security built for legal professionals
Evidence integrity
MailTrace is designed to help you reconstruct evidence clearly, not to hide the source record behind generic summaries. Review stays tied to the original emails, metadata, and saved attachments — so your evidence is always defensible.
Microsoft Sign-In
Sign in securely with your Microsoft 365 account. We never store your password, and access is always under your control — so your evidence stays protected.
Source-linked Evidence
Every item links back to the original email and metadata, ensuring a verifiable and defensible record. No black-box summaries — always traceable to source.
Privacy-First Review
Your data stays private and secure. We follow industry best practices to protect your information — so you can review sensitive cases with confidence.
Start in 2 minutes
Ready to turn your emails into winning evidence?
Join legal professionals who use MailTrace to organize email evidence, verify chronology, trace participants, and prepare source-linked reports — all from the same trusted record. Start free, no credit card required.